A wide variety of information must be managed for a wind turbine:

• Information on the wind turbine such as company data, contact details of the manufacturer, shareholders, manuals, parts, maintenance cycles, location
• Information on the plot of land on which the wind turbine is located, dimensions and location, owner and lease agreements, sometimes with the involvement of different people
• Contracts for the use of the wind turbine with contractual partners and deadlines

Everything is documented in our software and if input options are missing, either the customer or we can add fields.

When a contract expires, for example, our software automatically reminds you by e-mail.

• Status of all conditions and notifications at a glance
• Attachment of documents, links and comments to operating objects (“Digital Twin”)
• Mapping of all inspection processes, i.e. single inspections, cycles and random samples
• Derivation of activities to be carried out via tasks, checklists or tickets
• Verification and documentation of compliance with important requirements
• Integration of service providers if external support is required for inspections
• Audit-proof storage of all information with versioning

Control the management of notices and conditions as part of the operational process. Synoset’s Notification and Compliance Management supports operational staff in organizing, managing and tracking regulatory notifications and requirements. This allows managers and administration to focus on checking compliance with requirements and the legal conformity of the company.

Conditions with can be provided with metadata as required, e.g. text of the condition, condition type, recurring or one-off obligations, condition number in the notice, assignment to objects, comments, etc.

• Recording of recurring obligations
• Proof of the progress and processing status of each condition
• Forwarding of checklists to the person responsible

Conditions and recurring duties can be transferred to responsible employees for processing via checklists.

• Processing via “app”, also offline.
• Responsible person sends implementation proposals
• Implementation proposals can be confirmed, rejected or forwarded
• Proof of implementation can be attached directly to the checklist

Whether for an audit or a general review, the degree of compliance with a notice is visible at all times in our software with all associated conditions, measures and documents through reports. You can see at a glance which notices have already been processed or which require a higher priority for timely compliance.

• Status of all notifications and conditions at a glance
• Attachment of documents, links and comments to operating objects (“Digital Twin”)
• Mapping of all inspection processes (single inspections, cycles, random samples)
• Routing of activities to be carried out via tasks, checklists or tickets.
• Checking and documenting compliance with important conditions using checklists
• Integration of service providers where external support is required for inspections.
• Audit-proof storage of all information with versioning

Inspection rounds to check systems, workplaces and buildings are an integral part of occupational and process safety in companies, as they help to ensure the quality of processes and the safety of employees. A common “tool” for monitoring actual conditions and comparing them with target conditions are so-called “running lists”, which inspection personnel use to record data during the rounds. In many companies, they are still provided in paper form.

Practice has shown that digital running lists counteract typical user errors: individual points cannot be skipped or accidentally forgotten. Data that is not plausible is resubmitted to the auditor. There are no illegible entries, and the inspector always has the current, possibly multilingual checklist to hand thanks to the central document repository. The start and end times of the inspection round are automatically set in the digital checklists, allowing inspection times to be monitored centrally – and this also provides security for the inspector, as they can prove that an error only occurred after their round was completed, for example. Employees can use the digital routing lists regardless of their computer skills, as most are familiar with the use of smartphone apps.

Digital running lists are optimized for mobile devices such as smartphones and tablets: The person carrying out the inspection can complete the digital checklist online or offline and sign it electronically. This means that there is no need to store the data in paper form. When data is entered offline, it is automatically synchronized as soon as a network connection to the central system is available again.

Many companies and institutions are faced with the question: How do I collect and collate data and how do I then process it as effectively and sustainably as possible? Regularly recurring audits on paper have proven to be a stumbling block: The documents are usually poorly legible, sometimes missing information, or they are outdated; some quality and safety checks are not carried out at all. Sometimes the paper documents lie on the inspector’s desk and are not processed for weeks – no one has an overview of when and whether the deviation from the target has even been rectified.

The Austrian company has several groups of inspectors carry out the safety and quality checks in public transport. They automatically receive the checks in the form of digital checklists for specific occupational groups in their mobile apps. This allows them to carry out inspections on the move using their cell phones as part of their workflow – without wasting time and without extra paper-based processes. This leads to greater acceptance and increases operational safety on the road. The digital inspections offer a wide range of functions such as plausibility and completeness checks, integration of photos, digital signatures, etc.

• Comprehensive provision. Digital checklists are created in a standardized form, managed centrally and made available to inspectors. They can be adapted to new requirements or legal changes at any time with just a few clicks.
• End-to-end digital process. Reduced workload and a more secure process at the same time. Documents are found more quickly and the quality is higher. Deadline monitoring in the background.
• Continuous improvement process. No need for a complex ticket program, improvement measures are initiated in the system, deadlines are set, response times are monitored

Production sites are individual in terms of processes, work specifications, shift systems, etc. In order to map their peculiarities as far as possible, many companies roll out their digital shift books plant by plant – and in such a way that the shift book is tailored precisely to the needs of the location. Although this ensures a high level of acceptance among the workforce, it costs a huge amount of time and money in terms of IT strategy and makes rollouts slow and sometimes impossible, especially for larger companies. What’s more, the shift books are heterogeneous and have different versions.

A high degree of standardization enables uniform implementation as well as a cost-effective and fast rollout. Not only will new sites be connected, but sites with older versions will also be brought into line with the current Group standard. As soon as all sites are using the standardized digital shift books, global shift operation control and worldwide documentation of shift events, including corresponding reports, will be possible.

In further project phases, the roll-out per location is carried out up to the go-live. The first step is to set up the standardized digital shift books for each production site as a test environment – this usually only takes a few hours per site. This step is important so that the sites can quickly check whether the test system meets their expectations. If not, corrections are integrated into the standard. Before the sites go live, employees are trained on the new system using a training platform.

To guarantee speed and process reliability, it is possible to generate a maintenance message or display the tasks to be performed by scanning a QR/barcode or RFID tag directly on the machine. All process information is stored in the system in an audit-proof manner. Regardless of whether this is the employee carrying out the task or the start and end time of the activity. All information can be stored automatically if required. This saves time and provides additional transparency.

Once in operation, further use cases can be seamlessly integrated into the platform. Typical processes include security checks, cleaning activities, building inspections and much more. Thanks to its flexibility and customizability, our software solution can be easily adapted to a wide range of processes and creates added value in a variety of business processes.