Checklist software for production
Digital checklists for greater process reliability
As a company, you have to fulfill many compliance guidelines and adhere to documentation obligations. To meet these requirements, neither pen-and-paper checklists on clipboards nor self-made Excel sheets to tick off are sufficient these days. Both are too error-prone and lack automation potential. So start into the digital future for your production processes with dynamic forms and interactive checklists and use the digital checklist software from Germanedge.
So what are you waiting for: start your digital transformation with Checkware now!
Advantages of our checklist software
Task Manager for team organization
Our software for digital checklists has a task manager with which you can organize and manage your team. The checklists help employees to carry out their tasks correctly.
Standardized use
With our checklist software, you can create and manage checklists and forms of all kinds electronically in a standardized form and make them available to authorized employees worldwide. This increases organization in the company process.
Checkware for all platforms
Our software has interactive forms that adapt dynamically to all types of stationary and mobile IT devices and can be completed using a keyboard or touchscreen.
Quality control
By using our digital checklist software, you can ensure that all steps are properly carried out and documented during quality checks, emergencies or hazardous goods handling, so that you avoid errors.
Notifications of defects
Automatic defect notifications in our checklist software allow these to be forwarded to other software systems or persons involved.
Machine connection
The software can be connected to machine data, SAP system structures and external further processing.
Get to know our use cases
Would you like to find out more about checklists using a user example?
Then read through our use case “Work approvals with digital checklists: transparently mapping and documenting multi-stage processes” and get to know the software’s functions even better.
Functions of our digital checklist software
Factory tours
With the ” Factory tours” function, you can attach checklists to tasks in order to have a better overview of them.
Certificates of release for work
For hazardous work, you can create release bills within the checklist software.
Electronic signature
You no longer need paper printouts thanks to our Checkware software.
Control reports
You can run control reports for employee and property checks with the checklist software.
Use task management to plan the work process
This function allows operational processes to be planned and assigned to the right places.
Storage of all important documents
Our checklist software stores all important documents, which is particularly important in the compliance process.
Checkware Designer
With the Checkware Designer, our customers can create and modify forms and checklists themselves. Without any programming knowledge!
Checkware app for mobile devices
Checklists and forms can also be completed offline, i.e. without an existing internet connection, using the Checkware app.
Checkware in the browser and as an app
As a web solution, Checkware supports all stationary and mobile devices and is available via standard browsers and the Checkware app.
Better tracking through checklists
If you need to carry out a factory tour, the checklist software will help you organize and follow up. You can attach checklists to recurring tasks and simply resume the checklist even if the site tour is interrupted.
This results in fewer errors and lower follow-up costs, and the user-friendliness of the application is very high.
Time savings thanks to release bills
Using drop-down lists in our digital checklist solution, you can save time on release bills when carrying out hazardous work. The function is fulfilled via simple checkboxes that your employees can tick and pre-filled fields by transferring data from Finito or another system.
No additional effort with electronic signatures
Thanks to the electronic signature of the documents, the checklists do not have to be additionally filed as paper printouts. This saves costs for printouts and filing. The signature is possible with touchscreen devices, as well as with signature pads (e.g. Signotec, WACOM), which can be connected to a computer via a USB port.
The software saves the time at which an entry was made and who processed the checklist, so that you have full transparency in the work process.
Control reports for employee and property inspections
Our solution has status overviews of the execution status of regular checks. These status views are for employee checks, security checks on objects, maintenance processes and much more. This gives you a compliance overview “at the touch of a button” and ensures satisfied auditors.
Process planning with task management
With Checkware, you can not only create checklists, but also assign them to the exact departments that need to process them as part of the operational processes. With the Checkware task management extension, checklists can be initiated and assigned to individual processors. In this way, the processing of checklists can be scheduled for a specific date – and a repetition interval for recurring checks can also be set.
Audit-proof storage and documentation
All changes are saved temporarily on an ongoing basis and the data is stored in a central database in an audit-proof manner. The data can be exported in various formats, for example to Excel, for evaluation. A connection to common master data and reporting systems is also possible.
Create your own checklists with the Designer
The Checkware Designer is a browser-based application that is part of the standard Checkware software – you can use it to create forms and checklists yourself. The form elements can be placed in a worksheet using “drag & drop”. A worksheet can be divided into several grids so that checklists can also be created that automatically adapt to the screen size. These responsive checklist templates can be filled out using the browser-based application and the Checkware app.
Access anywhere with the Checkware app
Checklists and forms can also be filled out offline, i.e. without an existing internet connection using the Checkware app. As soon as a network connection to the central system is available again, the checklists and data are automatically synchronized. The Checkware app is available for mobile devices such as tablets and smartphones with the Google Android and Apple iOS operating systems.
Flexible operating models
Whether on-premise via your data center, in your cloud or hosted by us as a SaaS application, our operating model is geared towards your needs. Checkware can be used over the Internet, so authorized users can access the software from anywhere with Internet access.
Integration of the checklist software
Step-by-step instructions for integrating the checklist software at your company:
- Contact us
- We show you the solution in a live demo
- We discuss the requirements and technical integration with you
- We support you with the integration and onboarding
Book your demo appointment now.
Our checklist software can be integrated in the following ways:
Checkware on Demand (SaaS)
As a web solution, Checkware supports all stationary and mobile devices and is available via standard browsers and the Checkware app. As the application is provided via the Internet, authorized users can use the software from any location with Internet access. This eliminates the typical implementation costs associated with initial setup. Users only pay a monthly usage fee, so no equity is tied up
Checkware on Premise
As an on-premise solution, Checkware is installed on your company servers and integrates seamlessly into your IT infrastructure. Your employees can access the checklists from their stationary and mobile devices using a standard browser or the Checkware app.
In addition, our software does not function as an “isolated solution”, but as part of the digital factory with full integration to other Edge.One products.
This allows checklist results to directly create and share additional tasks and (shift) events. Complaint logs to the QMS (Quality Management Software) are also possible. We ensure seamless integration into process control systems such as IP21/Aveva PI and others. This means that values from the process control system can be read or written to checklists. This is also possible with machine data.
FAQ: How does the checklist software work?
How does Checkware from Germanedge differ from conventional checklist apps?
Other checklist apps are very rigid in structure. Checkware is very flexible. Advantage: This makes it much easier to switch from paper to digital checklists by recognizing the familiar forms. This significantly increases production quality.
Not as an “isolated solution”, but as part of the digital factory with full integration to other Edge.One products. Advantages: Results of the checklist can directly create further tasks, create and share (shift) events. Complaint logs to QMS (quality management systems) feasible. And much more. Seamless integration into process control systems such as IP21/Aveva PI and others. This means that values from the process control system can be read or written to checklists. This is also possible with machine data.
Thousands of practical use cases realized and a wealth of experience with best-practice solutions at Germanedge.
In which industries is Germanedge Checkware mainly used?
e.g. chemical industry, Oil&Gas (petrochemical industry), Manufacturing, Services & Public (e.g. municipal utilities and CRITIS companies), Energy&Utilities (e.g. power plants), Automotive, Food.
Can I also use the Germanedge checklist software for audits?
Yes, either as a stand-alone product (for simple audits) or for complex use cases in combination with the Germanedge audit management system.
What are the advantages of digitizing forms or checklists?
Digitizing forms or checklists offers numerous benefits that can improve both efficiency and accuracy in various business processes. Here are some of the key benefits:
- Time savings: quick capture and processing: digital forms and checklists can be completed, stored and processed quickly, eliminating the time spent on manual data entry and paper handling.
- Automated workflows: Automation allows data to be automatically routed to the right people or systems, speeding up the whole process and increasing team efficiency.
- Cost reduction: Savings on paper and printing: The need for paper, printer cartridges and other physical resources is eliminated, resulting in significant cost savings.
- Improved accuracy: Avoidance of errors: Digital systems can minimize input errors through validation mechanisms and mandatory fields, improving data quality.
- Easy accessibility and mobility: Access from anywhere: Digital checklists and forms can be accessed and edited from anywhere and at any time via computers, tablets or smartphones.
How does the checklist software improve task management?
Checklist software improves task management in several ways:
- Structuring and organization: checklists help to clearly define and structure tasks. Each step can be precisely described and checked.
- Accountability and transparency: Assigning tasks and responsibilities in the checklist makes it clear who is responsible for which task. This promotes transparency and facilitates tracking,
- Repeatable processes: Checklists enable the standardization of recurring processes, which increases efficiency and reduces errors.
- Tracking and analysis: Digital checklists make it easy to track progress and offer analysis options for identifying bottlenecks or optimization potential.
How can digital checklists optimize Shopfloor Management?
Digital checklists play a crucial role in Shopfloor Management:
- Ensuring compliance with standards: checklists ensure that all steps of a manufacturing process are carried out correctly, which increases product quality and reduces waste. Defect analyses can also be carried out.
- Rapid response: By using digital checklists, problems or deviations can be recorded in real time and rectified immediately.
- Documentation and compliance: Digital checklists enable detailed documentation of the processes carried out, which is crucial for audits and compliance checks.
- Increased efficiency: The standardization of work processes through checklists leads to a more efficient use of resources and time on the store floor.
How do digital checklists support risk management?
Digital checklists make a significant contribution to risk management:
- Risk identification: checklists help to identify potential risks at an early stage, as all relevant steps and safety precautions are systematically recorded.
- Safety standards: Integrating safety protocols and checks into checklists ensures that all necessary safety measures are taken to minimize accidents or problems.
- Real-time monitoring: Digital checklists enable continuous monitoring and recording of safety and risk data in real time, enabling a rapid response to potential hazards.
- Compliance and auditing: Documenting safety measures and checks in digital checklists makes it easier to comply with legal regulations and prepare for audits.
How do digital checklists influence operational efficiency?
Digital checklists help to increase operational efficiency:
- Reducing errors: clear instructions and checks in checklists minimize human error.
- Acceleration of processes: Standardized procedures in checklists lead to faster execution of tasks and processes.
- Conservation of resources: More efficient use of manpower and materials through optimized workflows.
- Improved communication: Checklists promote clear communication of requirements and tasks between different teams or departments.
Get in touch!
Would you like to know more about our solutions? Then please write us using the contact form. My colleagues and I look forward to exchanging ideas with you.
Dominik Weggler
Head of Sales Germanedge